Job Description

Project Administrators work on assigned projects under the supervision of a project manager. They will make use of the full spectrum of tasks in the project life-cycle of engineering and in-house company projects.

  • Assist with the coordination and completion of all project administrative tasks, including technical documentation, budget and deliverable tracking, and compliance reviews.
  • Coordinate project communications and documents and communicate these with external clients, subcontractors and internal project team members.
  • Coordination of engineering design and tender documentation for delivery to clients and project teams.
  • Perform general project administrative tasks, including recording and distribution of minutes, preparation and issue of project documents.
  • Contribute to in-house administrative tasks and maintenance of systems and procedures.
  • Occasionally travel to client’s premises for meetings (local or international)
  • Contribute, as part of a team, in the successful completion of projects.
  • Timely completion of administrative tasks as requested by project managers.
  • Communication and interaction with clients, sub-consultants and project team members.
  • Document control which includes the issuing and recording of all incoming and outgoing project documents.
  • Maintain deliverables list/document register for projects.
  • Support subcontractors with documents for the duration of projects.
  • Assist in the development and enhancement of project reporting
  • On-the-job training, learning and development to stay up-to-date with tools, processes and procedures in engineering and company improvement projects.

Job Specification

The person is an organized individual, who attends closely to detail while coping with multi-tasking and project teamwork. This person must be highly motivated, communicate well (both verbally and in writing) and enjoy working in a fast-paced, collaborative team environment as well as be adaptable and flexible in dealing with a variety of people and situations.

Minimum Requirements and Competencies:
  • An appropriate diploma or degree together with training/experience in project/business administration or related disciplines. In exceptional circumstances, candidates without a diploma / degree will be considered but only if they have substantial relevant experience.
  • Advanced computer skills, especially word-processing (Word), spreadsheets (Excel) and other MS Office applications.
  • Strong verbal and written communication and interpersonal skills.
  • Demonstrated personal and administrative skills and experience.
Useful Experience:
  • Familiarity with consulting engineering, construction and/or mining industry.
  • Project management and administration, financial reporting and budgeting.
  • MS Project or equivalent project management software.
  • Exposure to business management software e.g. VantagePoint or equivalent as well as library/document control systems e.g. BIM260, Aconex.
Personal characteristics:
  • Ability to work well in an office and in a team role.
  • Willing to learn and update IT skills.
  • Ability to work hard, independently and act professionally at all times.
  • Ability to multi-task, prioritize and keep up to date with several projects at any time.
  • Attention to detail and a commitment to high standards of work and deliverables.
  • Initiative and flexibility to occasionally work long hours to make project deadlines.

Please send the following:


Subject Line: Project Administrator Position

  • Academic transcripts
  • Your Curriculum Vitae and contactable references
  • A covering letter explaining why you are the right candidate for the job.